GFEBS L251E Accounts Payable Process Overview

GFEBS L251E Accounts Payable Process Overview

✔✔any person including employees or org that provides goos or services to the army and must be paid

Invoice ✔✔commercial doc that a seller issures to a buyer. the invoice indicates the products, qty, and agreed upon pricwes for products or services that the seller has already provided the buyer

Electronic Funds Transfer (EFT ✔✔payment method that provides automatic electronic transferral of funds both payments and collections thereby eliminating the need for a written check

Miscellaneous Payments ✔✔non contractural venddor invoices processed in gfebs

Prompt Payment Act (PPA ✔✔statute that requires fed agencies to pay their bills on a timely basis to pay interest penalties when payment are made late, and to take discounts only when payments are made by the dicount date

Matching ✔✔actions of comparing a vendor invoice to the other gfebs doc for verification and authorization including the purchase order funds commitment and goods receipt docmument

Blocked Invoice ✔✔non contractual vendor invoices processed in gfebs

Payment Program ✔✔program that generats the payments identified in the payment proposal

Payment Proposal ✔✔display of proposed vendor invoice payments based on user difined selection parameters. the payment proposal differentiates between the various types of payments to be made

Payment Run ✔✔step that generates payments files for transmission to disbursing systems containing only those items certified for payment

Ready-to-Pay File ✔✔collective data file that captures transactions due for a payment

Miscellaneous payment invoices are non-contractual vendor invoices processed in GFEBS ✔✔true Miscellaneous payment invoices are non-contractual vendor invoices processed in GFEBS

✔✔true: The definition of a vendor is any person (including employees) or organization that provides goods or services to the Army and must be paid

Which role sets the parameters that create the Payment Proposal for certification ✔✔Invoice Processor Payment Processor

Outbound payment files to Automated Disbursing System (ADS) for disbursement are called Ready-to-Pay ✔✔true Outbound payment files to ADS for disbursement are called Ready-to-

Which of the following is an example of miscellaneous payment invoice not subject to PPA ✔✔all of the above

Which of the following individuals verifies the accuracy and the legality of information on the voucher prior to certification and execution of the Payment Run. ✔✔Payment Certifier

Invoices that are eligible and due for payment are identified during Payment Proposal ✔✔true: Invoices that are eligible and due for payment are identified during Payment Proposal

The activities associated with the Accounts Payable sub-process are the Post Invoice and Payment Program processes ✔✔true: The activities associated with the Accounts Payable sub- process are the Post Invoice and Payment Program processes

What documents are required to form a two-way match ✔✔A and B: The two main groups of invoices that are entered into GFEBS are invoices subject to the Prompt Payment Act and invoices that are not subject to the Prompt Payment Act

The Post Invoice activity addresses the processing of all invoices whether or not they are subject to PPA. ✔✔true: The Post Invoice activity addresses the processing of all invoices whether or not they are subject to PPA

Miscellaneous payments are usually entered via interface ✔✔false always entered manually

will process payments for vendors Outside Continental United States (OCONUS).✔✔Automated Disbursing System (ADS) Deployable Disbursing System (DDS